CitySpace is a city-owned meeting space managed by Piedmont Council for the Arts, on behalf of the City of Charlottesville. PCA’s office is located here, in addition to the offices for LOOK3 Festival of the Photograph and Charlottesville Tomorrow.
CitySpace invites community groups, the general public, and private parties to make use of the Meeting Room and Small Conference Room for civic, cultural, and educational activities. Both rooms are located at 100 5th Street NE on Charlottesville’s Downtown Mall. Rooms are reserved on a first come first served basis for daytime, evening, and weekend use from 8:00am-midnight. For any questions not answered by the information below, please email cityspace@charlottesvillearts.org.
Reservation Process
The following steps should be taken to reserve the Meeting Room or Small Conference Room:
1. Check room availability on the CitySpace or Conference Room Calendars below.
2. If the date and time you wish to reserve is open, complete a Reservation Form. Do not complete the form until you know the specific date you want to reserve and are sure that you want to use CitySpace for your event. Please note that, with the exception of City departments, the form must be completed at least 2 business days before the date of your event. You will receive a confirmation email 1-2 business days after you submit your reservation. Please be aware that the Gallery space is not part of meeting room rentals.
3. Read the CitySpace User Agreement and submit a signed copy to PCA. City departments do not need to sign a user agreement.
4. You will be invoiced once PCA has received a completed reservation form. Checks should be made out to Charlottesville Parking Center, Inc. with CitySpace in the memo line, but need to be mailed to Piedmont Council for the Arts. Failure to pay the rental fee by the due date may result in a cancellation of your reservation.
5. Those using the space for the first time are required to come in for a brief orientation in advance of the day of the event. Once you have received confirmation of your reservation, email cityspace@charlottesvillearts.org to schedule an orientation.
6. For after-hours and weekend reservations, a CitySpace key should be picked up from PCA before the event. The key must be returned on the business day directly following the event.
Meeting Room
Features:
- Movable seating for up to 100 people
- Podium with microphone
- Digital projector with CD/DVD capability (User must provide a laptop for all other presentation formats.)
- Screen
- Mounted pin-up boards with push pins
- Wireless internet access
- Kitchen with oven, microwave, sink, refrigerator, and ice machine
- ADA-accessible restroom
Rates:
Non-Profit and Community Group Use*
$50/ hour – minimum 2 hour reservation
$300 daily maximum
* Room fees are calculated based on the entire reservation time, including time required for set-up and clean-up.
Private Use*
$100/ hour – minimum 2 hour reservation
$500 daily maximum
* Room fees are calculated based on the entire reservation time, including time required for set-up and clean-up.
Small Conference Room
The Small Conference Room has a table which seats 8-10 people, with additional room to add small tables. The room is 24′ × 12′ with natural light.
Features:
- Conference table
- Eight high-backed chairs (additional chairs are available)
- Coffee table with two lounge chairs
- Wireless internet access
Flat Rate:
$30/ hour – minimum 2 hour reservation*
- Room fees are calculated based on the entire reservation time, including time required for set-up and clean-up. An additional fee for use of the Small Conference Room phone is $25/ day.
For information about the CitySpace Gallery, please click here.
