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CitySpace

CitySpace Logo

CitySpace is a city-owned meeting space managed by Piedmont Council for the Arts, on behalf of the City of Charlottesville. PCA’s office is located here, in addition to the offices for LOOK3 Festival of the Photograph and Charlottesville Tomorrow.

CitySpace is available for rental to community groups, the general public, and private parties by reservation only. We offer a Meeting Room and a Small Conference Room located at 100 5th Street NE on Charlottesville’s Downtown Mall. Rooms are reserved on a first come first served basis for daytime, evening, and weekend use from 7am-midnight.

For any questions not answered by the information below, please email cityspace@charlottesvillearts.org.

 

Meeting Room | Small Conference Room | Gallery


Reservation Process

The following steps should be taken to reserve the Meeting Room or Small Conference Room:

1. Check room availability on the Meeting Room or Conference Room calendars below. Please note, reservations must include setup time and cleanup time. We also encourage users to leave an additional 30 minutes in between reservations, in case

2. If the date and time you wish to reserve is open, complete a Reservation Form. Do not complete the form until you know the specific date you want to reserve and are sure that you want to use CitySpace for your event. Reservation forms must be submitted at least 2 business days before the date of your event. Please be aware that the Gallery space is not included in any rentals. For more information on the CitySpace Gallery, click here.

3. You will receive a confirmation email 1 to 2 business days after you submit your Reservation Form. If you are new to CitySpace or if CitySpace policies and procedures have recently changed, you may be directed to sign a User Agreement and/or complete a brief orientation prior to your event. Details about these will be included in your confirmation email. If your signed user agreement is not received at least 1 business day before your event, you will be subject to a $25 late fee or possible cancellation of your event.

4. If you are not part of a City department, you will be issued an invoice. Rental rates vary depending on which room you will be using, and on whether your organization is a nonprofit business. Rate details are listed below with the appropriate meeting room calendar. If your payment is not received at least one week prior to your event or on the nearest business day, you will be subject to a $25 late fee or possible cancellation of your event.

5. If you need to cancel your event, you must email a request to cancel to cityspace@charlottesvillearts.org at least one week in advance of the event date. Paying renters can then receive a credit for a future use of CitySpace or a partial refund. Cancellation requests sent less than one week before the event are not guaranteed any credit or refund.

Meeting Room

CitySpace Online Photo

  • 1,267 square feet – approx. 30.5′ X 34′ not including a small stage
  • Use of 780 square feet just outside the room, with buffet counter
  • Movable seating with 25 tables and 100 chairs
  • Maximum capacity of 100 seated or 225 standing
  • Podium with microphone with extra handheld or clip-on mic
  • Screen and digital projector with laptop plugin (User must bring laptop and adapter.)
  • Pin-up wall with push pins
  • Wireless internet access
  • Kitchen with oven, microwave, sink, refrigerator, and ice machine
  • ADA-accessible restroom
  • Conference phone available upon request ($25/day fee for long distance)

Rate for Nonprofit Businesses*
$50/ hour – minimum 2 hour reservation
$300 daily maximum
* Room fees are calculated based on the entire reservation time, including time required for set-up and clean-up.

Rate for Individuals and For-Profit Businesses*
$100/ hour – minimum 2 hour reservation
$500 daily maximum
* Room fees are calculated based on the entire reservation time, including time required for set-up and clean-up.

Click the Week tab on the calendar below for the best view of room availability.

 

Small Conference Room

conference room small

  • 348 square feet (or 24′ × 12′ trapezoid shaped)
  • Conference table that seats 8-10 people
  • Eight high-backed chairs (additional chairs are available)
  • Coffee table with two lounge chairs
  • Wireless internet access
  • Two pin-up walls with push pins
  • Kitchen with oven, microwave, sink, refrigerator, and ice machine
  • ADA-accessible restroom
  • Conference phone available upon request ($25/day fee)

Flat Rate:
$30/ hour – minimum 2 hour reservation*
* Room fees are calculated based on the entire reservation time, including time required for set-up and clean-up.

Click the Week tab on the calendar below for the best view of room availability.